ARTICLE I – NAME AND LOCATION
Section 1. NAME: This Association shall be known as the EL DORADO COUNTY SURVEYORS, ARCHITECTS, GEOLOGISTS AND ENGINEERS.
Section 2. LOCATION: The principal place of business shall be as announced from time to time by the President. The mailing address shall be that of the President until such time as a permanent mailing address is established.
ARTICLE II – PURPOSE AND OBJECTIVES
Section 1. PURPOSE: The reason the Association was formed is to provide and share technical expertise for the betterment of El Dorado County.
Section 2. OBJECTIVES: In order to attain the purpose, the Association directs its attention at meeting the following objectives:
(a) Provide sound information and reasoned opinions to the community and community leaders regarding public interest issues relating to Association professions.
(b) Provide a forum for Association professionals to air ideas and ask questions of peers.
(c) Provide information to members useful in their practice.
(d) Promote involvement of members in areas of public interest.
(e) Promote high standards of professional practice.
ARTICLE III – MEMBERSHIP AND VOTING
Section 1. MEMBERSHIP: Any individual practicing surveying, architecture, geology and engineering as a Professional Member or Associate Member in good standing in their profession may be admitted to membership in the Association. Such membership shall be renewed annually.
PROFESSIONAL MEMBER: An individual possessing a valid California State registration or license as either Architect, Engineer, Land Surveyor or Geologist.
ASSOCIATE MEMBER: An individual practicing under the supervision of a professional member, or an employee employed by a public agency that provides technical services related to the architecture, engineering, and surveying or geology profession, who is not in possession of a State registration or license.
Section 2. VOTING: Each Professional Member or Associate Member is eligible to cast one vote in any matter requiring action except as noted regarding membership and by-laws.
ARTICLE IV – OFFICERS
Section 1. Officers of this Association shall consist of the President, President Elect, Secretary and Treasurer. The Executive Board shall be comprised of the President, President Elect, Secretary, Treasurer, Immediate Past President and Chairmen of all standing committees.
Section 2. TERMS OF OFFICER: The terms of officers shall be from January 1 to December 31 for a period of one year.
Section 3. ELECTION: The membership, at its November meeting shall nominate individuals from its ranks to fill the positions of President Elect, Secretary and Treasurer for the following year and the President Elect shall be ratified for the President position for the next year.
Section 4. VACANCIES: The membership, by Ballot, may fill officer vacancies at any official meeting
Section 5. DUTIES OF OFFICERS:
(a) PRESIDENT – The President shall be the chief executive officer and spokesman of the Association, subject to control of the membership and shall have general supervision, direction and administration of the business and affairs of the Association. He shall preside at all general and special meetings and establish committees when needed.
(b) PRESIDENT ELECT – The President Elect shall assist the President and provide a smooth transition from one year to the next.
(c) SECRETARY – The Secretary shall be responsible to keep the minutes of the meetings and maintain all nonfinancial files and records of the Association.
(d) TREASURER – The Treasurer shall keep an adequate and correct account of the assets, liabilities, disbursements and receipts of the Association. The Treasurer shall deposit all monies in the name and to the account of the Association as prescribed by the membership. The Treasurer shall disburse funds as authorized by the President, membership, and Executive Board. The Treasurer shall deliver a financial statement to the membership routinely each year. The books of account shall be open at all times for inspection by any member or officer. The Treasurer shall perform any other duties as prescribed by the President. The Treasurer is responsible for maintaining the tax exempt status of the organization by ensuring that the appropriate tax returns are filed.
Section 6. DUTIES OF THE EXECUTIVE BOARD:
(a) The Executive Board shall be responsible for the day to day operations of the Association.
(b) The Executive Board shall participate as necessary to promote the purpose of the Association and schedule programs that benefit the Association.
ARTICLE V – MEETINGS
Section 1. GENERAL MEMBERSHIP MEETINGS: General Membership meetings will be held monthly or as frequent as may be necessary to conduct Association business.
Section 2. ANNUAL MEETING: An annual meeting will be held for the purpose of conducting the election of Officers and committee positions. If any positions are not filled by election, the President may fill the positions by appointment subject to approval of the membership.
Section 3. SPECIAL MEETINGS: Special meetings may be called by the President at his discretion.
Section 4. LOCATION OF MEETINGS: Meetings shall be held at a location or locations selected by the President subject to approval of the membership.
Section 5. TRANSACTION OF BUSINESS: A simple majority of the membership present shall be necessary and sufficient to constitute a quorum for transaction of Association business. The President upon approval of members in attendance may poll all the absent members to finalize action on any item which requires determination prior to the calling of the next regular meeting or a special meeting.
ARTICLE Vl – FINANCES AND USES
Section 1. FINANCES: Monies in order to conduct the business of the Association shall be obtained through membership fees, fund raising, voluntary donation or other means, all as may be determined by vote of the membership.
Section 2. USES: All monies spent shall be for the benefit of the membership or used to promote the professional status of the Association.
Section 1. The rules contained in Robert’s Rules of Order shall govern this Association, except when inconsistent with these By-Laws.
ARTICLE VlII – COMMITTIES
Section 1. Committees shall be appointed by the President as may be required to conduct the business of the Association.
ARTICLE IX – Conduct Business
Section 1. The membership, may by vote, establish rules and policies and take any action concerning membership, fees, conduct and other matters necessary to conduct the business of the Association and enhance the status of its professions.
ARTICLE X – AMENDMENTS TO BY-LAWS
Section 1. AMENDMENTS: These By-Laws may be amended at any meeting by a 2/3 vote of its professional members.
Section 2. NOTICE OF VOTE: Each member shall be provided a written copy of the proposed amendments and notice of the date, time and place the vote will be taken at least 10 days in advance of any action.